Mount Vernon Council of Citizens’ Associations, Inc.
Internet Privacy Policy Statement
(Last updated on June 14, 2007)
The following information explains the Internet Privacy Policy which the Mount Vernon Council of Citizens’ Associations, Inc. has adopted for its website (web pages at addresses beginning with “http://www.mvcca.org). The following is intended to explain our current Internet privacy practices but shall not be construed as a contractual promise. We reserve the right to amend our Internet Privacy Policy and Internet Privacy Policy Statement at any time without notice.
Virginia law –
We maintain our records in accordance with our obligations as defined by applicable Virginia statutes, including, but not limited to, the Virginia Privacy Protection Act of 1976, the Virginia Freedom of Information Act, and by any applicable U.S. federal laws.
Links to other websites –
Our website may contain links to other public or private entities’ websites, whose privacy practices we do not control.
Information we collect
When you access our website, the routing information and the essential and nonessential technical information listed below is automatically collected. No other information is collected through our website except when you deliberately decide to send it to us (for example, by clicking on a link to send us an email). The information you might choose to send us is listed below as “optional information.”
Routing information –
The Internet domain and Internet address of the computer you are using. Essential technical information – identification of the page or service you are requesting, type of browser and operating system you are using; and the date and time of access. Nonessential technical information – the Internet address of the website from which you linked directly to our website, and the “cookie information” described below.
Optional information – when you send us an email, your name, email address, and the content of your email; when you fill out online forms, all the data you choose to fill in or confirm.
Cookies –
Our website currently does not place any “cookies” on your computer. The listserv feature, newsletter subscription, and Council calendar are maintained by independent companies and they may use cookies. Additionally, as new features are added to our website, it is possible that cookies may be needed to recognize you when you return to the website at a later time. Cookies may also be used to enable us to personalize the website with preferences or information you have provided during prior sessions.
How the collected information is used –
Routing information is used to route the requested web page to your computer for viewing. We send the requested web page and the routing information to our Internet Service Provider (ISP) or other entities involved in transmitting the requested page to you. We do not control the privacy practices of those entities. Essential and nonessential technical information helps us respond to your request in an appropriate format, or in a personalized manner, and helps us plan website improvements. Optional information enables us to provide services or information tailored more specifically to your needs or to forward your message or inquiry to another entity that is better able to do so, and also allows us to plan website improvements. We may keep your information indefinitely, but we ordinarily delete the routing information from our computer within 30 days after the web page is transmitted and do not try to obtain any information to link it to the individuals who browse our website. We use this routing information primarily in a statistical summary type format to assess site content and server performance. We may share this summary information with our business partners when needed. However, on rare occasions when a “hacker” attempts to breach computer security, logs of routing information are retained to permit a security investigation and in such cases may be forwarded together with any other relevant information in our possession to the appropriate law enforcement agency. Optional information is retained in accordance with the records retention schedules at the Library of Virginia. Under FOIA, any records in our possession at the time of a Freedom Of Information Request might be subject to being inspected by or disclosed to members of the public for any purpose they may desire.
Choice to provide information –
There is no legal requirement for you to provide any information at our website. However, our website will not work without routing information and the essential technical information. Failure of your browser to provide nonessential technical information will not prevent your use of our website, but may prevent certain features from working. Failure to provide optional information may mean that the particular feature or service associated with that part of the web page would not be available to you.